Jobs at SuiteSolvers

About SuiteSolvers

SuiteSolvers is a boutique ERP consulting firm specializing in NetSuite and Acumatica implementations, custom development, and bookkeeping. We partner with high-growth companies—from startups to billion-dollar enterprises—to streamline operations, automate financial processes, and deliver actionable insights. As our founder, Leo Ramchandani, juggles multiple projects and internal initiatives, you’ll keep the engine running smoothly behind the scenes.

Role Summary

You’ll be Leo’s right hand—organizing schedules, managing communications, overseeing task flows, and ensuring nothing falls through the cracks. You’ll also supervise a junior assistant, coordinate with external vendors, and continuously refine our use of productivity tools.

Key Responsibilities

• Calendar & Scheduling
• Maintain and optimize Leo’s calendars (internal, client, industry events)
• Proactively negotiate meeting times across time zones and resolve conflicts
• Email & Communication Management
• Triage Leo’s inbox: flag urgent items, draft responses, and archive or delegate routine requests
• Implement and expand Gmail advanced features (filters, labels, canned responses)
• Task & Project Coordination
• Own our ClickUp workspace: create tasks, set priorities, manage sprints, and generate status reports
• Liaise with junior assistant to delegate and quality-check deliverables
• CRM & Client Tracking
• Update and maintain records in HubSpot: deals, tasks, meeting notes, follow-ups
• Run pipeline reports and surface action items
• Research & Problem-Solving
• Conduct ad-hoc research (vendors, conference logistics, industry trends) and summarize findings
• Troubleshoot technical or process issues; propose and implement solutions
• Process Improvement
• Audit existing workflows across calendar, email, ClickUp, and HubSpot; recommend and document optimizations
• Train team members on advanced features and best practices

Required Qualifications & Skills

• Communication
• Excellent written and verbal English; clear, concise, professional tone
• Organization & Prioritization
• Demonstrated ability to juggle multiple high-priority items and re-prioritize on the fly
• Technical & Tool Proficiency
• ClickUp: advanced user (custom fields, automations, dashboards)
• HubSpot: CRM setup, deal management, basic reporting
• Gmail: proficient with filters, labels, keyboard shortcuts, templates
• Calendar: expertise in Google Calendar (scheduling links, resource booking, time-blocking)
• Leadership
• Experience supervising or mentoring junior team members; clear feedback and delegation skills
• Research & Analysis
• Strong online research abilities; comfortable vetting sources and synthesizing information quickly
• Adaptability
• Resourceful and proactive when processes change or new tools are introduced

Preferred Attributes

• Prior experience supporting a C-suite or founder directly
• Familiarity with ERP consulting or professional services environments
• Comfortable working in an offshore/remote model with overlapping U.S. hours EST
• Self-starter who asks clarifying questions and anticipates needs without micromanagement

To Apply:

Please submit your resume to recruitingea@suitesolvers.com along with brief answers to the following scenario-based questions:

1. How would you handle three simultaneous meeting requests that all collide on Leo’s calendar?
2. Describe a ClickUp automation you’ve built to streamline a recurring task.
3. Show how you’d use Gmail filters and labels to ensure no client email goes unanswered.

We’ll evaluate your responses for clarity, technical depth, and problem-solving approach.